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Senior Project Coordinator

Job Number: 2305349

Contract   |  Toronto, Ontario   |  Posted on Jun 22, 2018 ← Back

Senior Project Coordinator   


Job Classification Title            SENIOR PROJECT COORDINATOR PF&R & ED&C

Requisition #                           2305349 X

Division                                   Parks, Forestry & Recreation

Section                                    Parks Dev & Capital Projects

Work Location                         Metro Hall, 55 John St., NORTH YORK CIVIC CENTRE, 5100 YONGE ST

Job Stream                              Parks, Recreation & Forestry

Job Type                                  Temporary, Full-Time

Temporary Duration                 24.0  Months

Salary/Rate                               $49.98 - $54.77 / Hour

Hours of Work (bi-weekly)        70.00

Shift Information                      35 hours per week

Wage Grade                             17

Affiliation                                 L79 Full-time

Job Code (PSG)                       TFS411

Number of Positions Open      2

Posting Date                            18-Jun-2018

Expiry date                               02-July-2018


Job Description


Major Responsibilities:

  • Coordinates a team of people comprised of client representatives, contractors, consultants and other intra and interdivisional stakeholders, to implement construction projects. Projects include new construction, major renovations, rehabilitation and alterations of structures, bridges, roads, seawalls and other constructs with a strong emphasis on landscape architecture located throughout the Division.
  • Verifies and prepares project scope, including confirmation of the program requirements with clients and stakeholders.
  • Prepares Request for Proposals, Request for Quotations and Tender Documents for consultant and contractor selection.
  • Evaluates proposals and construction tender documents, conducts consultant interviews and makes recommendations for award to Purchasing and Material Management Division for Bid Committee, and/or Council approval.
  • Prepares reports for consideration by Standing Committees and City Council.
  • Facilitates project-related meetings and liaises with client representatives, project partners, Advisory Boards, stakeholders and Councillors, providing relevant expertise, experience, information and analysis.
  • Prepares detailed construction budget estimates and monitors expenses against approved budgets in order to remain on budget.
  • Reviews and approves all payments, progress draws, and project-related expenditures against budgets for assigned projects.
  • Represents the Division in securing approvals from various authorities having jurisdiction, regulating and government bodies, including federal, provincial and municipal governments, to enable assigned projects to proceed, i.e. site plan approvals, rezoning, permits, Committee of Adjustment.
  • Acts as liaison and maintains a close and effective working relationship between contractors, consultants, suppliers and building inspectors with respect to all site construction and warranty periods.
  • Approves consultant design solutions and directs design process as well as preparing initial design material.
  • Prepares prequalification documents to ensure that qualified bidders are obtained to meet the Corporation's accepted standards.
  • Develops and maintains accurate project records of development and budget on all assigned projects.
  • Prepares detailed and timely reports, records, schedules, and monthly status reports, and initiates correction of deficiencies, and warranty items, as required.
  • Responds to bidder enquiries, prepares addenda, and conducts bidder's site meetings.
  • Assists in the resolution of delay claims and disputes that may arise through the execution of construction activities in the event of disputes and litigation.
  • Gives direction to the consultants in the preparation of specifications and tender documents; edits reports and project documents for approved projects.
  • Coordinates all project documentation, including correspondence from landscape architects, engineers, building inspectors, contractors and sub-contractors.
  • Monitors conditions of assets to ensure that repairs and rehabilitation take place in a timely and economic fashion to maximize life span for the asset.
  • Represents the City and Division at site meetings and on various technical committees including staff and stakeholders.
  • Ensures compliance with corporate building and maintenance standards such as Accessibility Design Guidelines, Leadership in Environmental Design (LEED), Green Development Guidelines, and Shade Guidelines to protect and enhance Corporate and Division interests.
  • Identifies best practices and opportunities for improvement in service delivery.
  • Develops technical and design policies, e.g. facilities and parks management.
  • Provides advice, guidance and technical assistance in the development of construction and renovation programs on parks and buildings, such as preventative maintenance, energy conservation, parks and ecological management issues.
  • Inspects, monitors and supervises work in progress by contractors and divisional staff, ensuring that all work is executed in accordance with relevant legislation and approved project drawings and specifications.
  • Negotiates with community stakeholders, contractors, consultants, other City divisions, and elected officials.
  • Prepares and represents the Corporation and gives evidence at a Court of Discovery and/or Judicial Hearing.
  • Monitors all construction projects as they relate to Health and Safety regulations and maintains records on infractions and accidents in the event of litigation.
  • Maintains current knowledge of municipal policy and research activities and project management techniques and methodologies.
  • Interviews manufacturers and suppliers, conducts research on issues such as new materials, construction techniques and procedures, to ensure that consultant and contractor proposals are suitable and satisfactory for the Division's requirements.
  • Reviews, recommends and approves acceptance of/changes to working drawings and specifications for assigned projects.
  • Investigates and recommends action to be taken pertaining to certificates of payments, change orders and site instructions for assigned projects.
  • Reviews and approves all preliminary drawings, tender drawings and specifications relating to all aspects of assigned projects.
  • Liaises with the Legal Division on matters relating to the Construction Lien Act, construction bonds, insurance, real estate, contracts and legal agreements.
  • Leads and coordinates project assistants and support staff to ensure project delivery.
  • Attends project-related community consultation.


Your application must describe your qualifications as they relate to:

Key Qualifications:

  1. Extensive project management experience in the areas of recreation facility construction and/or park/landscape architectural projects, including the on-site experience in the management of new construction and the renovation of existing assets, as well as experience with and knowledge of construction contract administration.
  2. Completion of a degree or diploma program at a community college or university in one of the following disciplines: architecture, engineering, building sciences, landscape architecture or an equivalent combination of education and experience.
  3. Experience in preparing construction budgets and business cases in capital submissions.
  4. Experience reading and interpreting site plans, landscape, architectural, mechanical, electrical and structural drawings and specifications.
  5. Must possess a valid Ontario Driver's Licence, Class "G", and have the use of a personal vehicle for site visits.

You must also have:

  • Eligibility for membership in Professional Engineers Ontario (PEO), the Ontario Association of Architects (OAA) or the Ontario Association of Landscape Architects (OALA).
  • A thorough knowledge of the building and landscape construction business for recreational facilities and other recreational and parks amenities, including methods and materials, project scheduling and any other related activities.
  • Excellent communication, presentation and interpersonal skills in order to deal professionally and effectively with staff, political representatives, consultants, contractors and the public, orally and in writing.
  • An ability to effectively organize and coordinate construction project assistants.
  • An ability to provide senior management with appropriate timely reports.
  • A thorough knowledge of the Ontario Building Code, the National Fire Code, the National Fire Protection Act and other relevant codes and regulations.
  • Demonstrated extensive knowledge and application of the Occupational Health and safety Act, including knowledge of asbestos, silica, confined space, shoring and legislation.


Work for the City you love

Toronto is Canada’s largest city, the fourth largest in North America, and home to a diverse population of about 2.8 million people. Consistently ranked one of the world’s most livable cities, we are a global centre for business, finance, arts and culture. Join the award-winning Toronto Public Service as a Senior Project Coordinator within our Parks, Forestry & Recreation Division.


How to Apply:

For more information on these and other opportunities with the City of Toronto, visit us online at www.toronto.ca/jobs. To apply online, click here to submit your resume, quoting File #2305349 X, by July 2, 2018: https://www.brainhunter.com/frontoffice/seekerViewJobDetailAction.do?sitecode=pl389&jobId=2305349&page=search&external=


Accommodation:  If you are an individual who requires accommodation, due to disability under the Ontario Human Rights Code, to apply for this position, please email us at application.accommodation4@toronto.ca, quoting job ID #2305349 X and the job classification title.  The City is committed to providing Code-protected accommodation throughout its hiring process. Please visit Hiring Policies and Statements for further details.

Job summary


City of Toronto

Job Type



Toronto, Ontario

Start Date

Jun 22, 2018

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